Keep the contract and invoice together
SoloInc needs the customer’s legal name, the service being provided, the contract or statement of work, invoices and payment evidence. These records make the ordinary accounting treatment supportable.
High-intent guide
Canadian corporation. U.S. client. What changes?
A Canadian corporation can work with U.S. customers without turning every invoice into a complex tax project. The key is to keep the contract, invoice, currency and place-of-supply facts clear, and to raise changes before they become assumptions.
What this can mean for you
These are the practical signs to raise early, before a routine item becomes an unresolved year-end issue.
- 01
Your Canadian corporation invoices a U.S. business for services performed from Canada.
- 02
The contract is priced or paid in U.S. dollars.
- 03
A client asks for a tax form, a U.S. address, or a different payment process.
- 04
You begin travelling to the United States, hiring there, or using a U.S. bank account.
How SoloInc handles the routine
SoloInc keeps ordinary compliance moving for eligible corporations. The owner provides complete records and answers the questions that need context.
Record currency consistently
When income or costs are paid in U.S. dollars, the underlying currency, payment date and Canadian-dollar accounting record need to be clear. The owner should not rely on a bank-feed description alone.
Identify the GST/HST question
SoloInc can manage ordinary Canadian compliance after the facts are understood. A U.S. address does not, by itself, determine whether GST/HST applies or how an invoice should be treated.
Clear boundary
When this needs a closer look
SoloInc identifies the issue, explains the next step, and agrees separate specialist work before it begins.
- Services performed in the United States, a U.S. office or other business presence.
- A request for U.S. tax advice, filings, withholding analysis or a tax-residency opinion.
- A non-routine GST/HST place-of-supply or zero-rating question, or a material historical correction.
Common questions
Q.01Do I charge GST/HST to every U.S. client?+
Not necessarily. The answer depends on what is supplied, where it is supplied, whether the client is a non-resident and other facts. The address on an invoice is only one fact, not the conclusion.
Q.02Does being paid in U.S. dollars change my Canadian corporation?+
No. Receiving U.S.-dollar payments is not the same as becoming a U.S. business. It does mean the currency record, contract and payment evidence need to be kept organized.
Q.03Is ordinary U.S.-client bookkeeping included?+
For an eligible corporation with ordinary Canadian compliance, SoloInc can manage the routine record. Cross-border tax advice, a U.S. filing obligation or a complex structure needs a separate specialist review.
Official reference: CRA: GST/HST on imports and exports · CRA: GST/HST place-of-supply rules
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